Privacy Statement customers and suppliers
Collecting and using personal data of customers, suppliers, and other contractors
We would like to draw your attention to the fact that we will collect and use the personal data you provide us because this is necessary to conclude and implement a possible agreement with you. That applies for our (potential) costumers and parties with whom we purchase services and/or goods.
If you are a (potential) costumer of ours, we will use your personal data to send you a quote, to determine the specifications or wishes that a specific item or service must meet, to be able to deliver goods or to be able to perform work for you, be able to invoice and be able to communicate with you smoothly and efficiently about the implementation aspects of the agreement.
If you are a (potential) supplier or another contractor, your personal data is also necessary for the finishing and performance of the agreement. When purchasing this is necessary to be able to let us know which specifications or wishes a certain item or service must meet in our opinion, to send a quote request or to place an order at your company, to be able to pay your invoices and to communicate smoothly with you about other aspects of the agreement.
You are not required to provide us your personal data. If you provide us no or insufficient personal data, it is possible that we cannot carry out the aforementioned work.
Transfer to third parties
In connection with the implementation of a possible agreement with you, we may have to provide your personal data to parties who supply parts, materials and products to us or carry out work on our behalf. We also use external server space for storage of our sales and purchase administration, where your personal data is part of. Your personal data is for that reason provided to our server provider. We also use Microsoft Office and the associated storage options for e-mails and other files.
Retention period personal data
If you have requested a quote from us but you did not became a costumer of us, we will delete your data in one year at the latest after our last contact. Even if we have received a quote from you, but we did not become a costumer of you, your personal data will be deleted in the maximum period of one year after our last contact. If you did became a costumer, or we became your costumer, we will keep your personal data for a period of seven years after the end of the financial year in which the agreement with you was fully implemented. The period of seven years corresponds to the period within we are obligated to save our administration for tax authorities. After this period we will delete your personal data.
You have the right to ask us to view you own personal data. If there is a reason to do so, you also can request us to supplement your personal data or to change inaccuracies. Besides, you have the right to ask us to delete or increase the use of your personal data. You can also object to the collection and use of your data or submit a complaint to the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or transfer that data to another person.
To apply your rights you can contact: J. Micklinghoff, tel. 0514-541598, mail: firstname.lastname@example.org. You can of course also contact us with questions or for more information about the collection and use of your personal data.
May 24, 2018